How does the Gmail for your domain works?

Okay, I was so ecstatic with my post announcing that Gmail is now servicing my .com.ph e-mail accounts that it has left some readers (I deeply thank each and every one of you :)) wondering how does it really work or how can one get Gmail working for their domain as well. I actually want to thank Rob for motivating me to share this experience for today’s post which is quite long and is divided into two parts:

First part:

    My little intro about free and not free webmail.
    A very quick crash course on setting up your Gmail to send and recieve messages using your other e-mail addresses example in this post: my old gmail account and my new .com.ph e-mail address

Second part:

    How Gmail for your domain greatly improves this system/process

Alright then, a little background info about e-mails and domains, from my experience and understading of course. Experts in this field can freely point out corrections in the comment thread below. There are two kinds of e-mail, free webmail and the not free webmail. The free webmail, like Yahoo! MSN’s Hotmail, Walla.com, and of course the cool Google or Gmail are just some examples in which a user could sign up for a free account. No more need to get your own domain, because you will get yourusername@Yahoo or Google or Hotmail etc .com. There is also no need for you to get your own webhost account as well, since the companies mentioned before offer that for free.

On the other hand, if you want to have your own e-mail address named after the domain of your choice you need to have your own domain + hosting which are provided by Ploghost.com, Dreamhost.com and NokiAHost.com etc and this is what I call the not free webmail.

The not free webmail is the e-mail service you get once you apply and pay for your own webhost + domain, example is this .com.ph domain. The domain http://jrocas.com.ph is sponsored by use.com.ph while the webhosting is sponsored by Ploghost.com, and so I could now create e-mail accounts with the addresses ending in name@jrocas.com.ph like jhay [at] jrocas [dot] com [dot] ph. Below is a screenshot of the e-mail accounts I’m referring to when viewed inside the Cpanel for your own domain + hosting.

Webmail Cpanel

Since it is hosted in your own domaim, it will be using up the disk space that comes with your webhosting package, usually 10MB should be enough (like in the sample in above photo), and to manage all the e-mails you send and recieve you can choose from either Horde or Squirrel Mail both are free and open-source webmail packages that comes built-in for your own domain + hosting. I find Horde easier to use but it’s really a matter of personal preferences. Below is the screenshot of the default webmail services I’ve mentioned, again once you logged in to your domain e-mail.

Domain webmail

Since I got my .com.ph domain + hosting, I’ve been using Horde only to setup the mail forwarding settings which I will go to in detail later on. In the meantime, here is what it looks like inside Horde.

Horde

Everything clear so far? Alright then, now since I got my free Gmail account (jhaykage [at] gmail [dot] com) before I got my .com.ph domain + hosting and I’ve decided to use my new .com.ph e-mail: jhay [at] jrocas [dot] com [dot] ph as my default e-mail address, I need to move all of my contacts and important messages from the Gmail account to the new .com.ph e-mail account.

But I don’t want to do that, I want the best of both worlds. I want to keep using Gmail with all of its cool features and mindblowing storage space (over 2 GB and still counting!) while using my new jhay [at] jrocas [dot] com [dot] ph address all at the same time. This has been made possible thanks to a feature called mail forwarding and the ability of Gmail to handle all your other e-mail addresses as different accounts.

How? Again, logging in to my .com.ph + domain’s Cpanel, I can configure my native e-mail account (jhay at jrocas dot com dot ph) to forward all the e-mails it recieves to my Gmail account (jhaykage at gmail dot com). I now log in to my Gmail and proceed to creat a new account or “Send mail as:” profile which means you can use Gmail to send from your other email addresses. The actual process is really easy and can be summarized by the screencap below:

Gmail Account

Using my old Gmail account and I can now send an recieve e-mail messages using the address jhay at jrocas dot com dot ph.

Whew! Finally done with the first part. Relax though, this second part is much shorter than the first. Okay then, Google’s ‘Gmail for your domain’ service makes this whole process of mail forwarding and configuring your Gmail accounts a whole lot faster and better.

How? It virtually combines your own domain and Google mail in one single webmail service. You would would have your very own Gmail account but not with the yourusername@gmail.com address, but with your own domain’s address instead, like mine which is jhay at jrocas dor com dot ph

No more configuring your host’s default webmail programs to forward e-mail to your Gmail account and no more setting up your Gmail account to send and recieve messages using your other e-mail addresses. Plus it frees you from the worries of monitoring how much limited webspace your e-mail has taken up because hey! You have all 2 GB plus more, at your e-mailing pleasure babe! (Pardon the language ;)) Finally, if your domain is a group domain or it belongs to your company or organization, you could Gmail accounts to your members (25 users max) as well so that all of you will have e-mail addresses ending with the domain of your group or company’s website. A powerful way to help promoting your domain and company if I may add.

So again, I hope I have made things clearer for everyone and if you have your own domain, or planning to get your own ( a .com.ph domain would be good if you’re a Filipino) you should opt to apply for this great and free service from Google and have Gmail for your domains.

3 Comments

  1. Gmail for domains is cool. My only gripe is that I cannot import my existing Gmail into my racoma.net hosted account! I mean my gmail account is practically my repository of info and archived conversations.

    Reply

  2. Hi guys…
    anyone else on gmail having problems ?
    gmail is fine on adsl, but on my 3g card i can surf net no problem, talk on google talk no problem, but i cannot reply to any gmail mail. also cannot compose and send attachments. can recieve mail fine.
    thought it was my beta firefox im using so tried IE but still same problem.
    sometimes can reply to a mail but not always, especially if there is an attachment in it…
    but gmail is fine on adsl so i know its not gmail themselves. 2 friends have also complained about their gmail on 3g today..

    Reply

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